2025 NYSPHSAA State Championships
Coordinator Checklist
What you need to do leading up to the tournament….
- Confirm Your Participation. Advise State Coordinators if your Section will NOT be participating in either Division #1, Division #2, or the Composite Division. It is assumed each Section will enter both a girl’s and boys’ team in each event unless specified below. Pacer teams are formed locally to fill these voids. As of today, we have a record of the following Sections NOT participating in:
- Section #7- will not be participating in Division #1
- Section #11 – will not be participating in Division #2
- Section #10 – will not be participating in Division #1 or Division #2 and will be participating in Composite Division ONLY.
- Contact Hotel and Reserve Rooms for your teams
- Embassy Suites by Hilton Syracuse – (315) 703-9100
- Contact Name: April Labulis, Dir. of Sales
- Phone: 315-446-3200 x2122
- Email: aprillabulis@visionshotels.com
- Register Teams/Submit Rosters, Photos, & Lunch Counts
- Register Division#1 Teams – Team Registration Form
- Register Division#2 Teams – Team Registration Form
- Register Composite Teams – Team Registration Form
- Submit Lunch Counts – Lunch Count Form
- Lunch Options – Cost and options TBD
- Use the password “syracuse2025” to unlock the forms.
- Submit Rooming List to Host Hotel after your sectional
- Telephone (315) 703-9100
- Print and complete the Championship Hotel/Motel Report from the NYSPHSAA Website
- Submit the report to the Hotel upon arrival
- Download & Print Advertising Agreement Form
- If needed, print Local Advertisement agreement form for any AD’s that you secure for our championship program
- Complete Team Gate Pass List
- Fill out and print or email the Team Gate Pass List from NYSPHSAA website to NYSPHSAA Office (instructions on form)
- For any non-credentialed school administrators or personnel who wish to attend
- Review or Print Championship Operations Packet- Coordinator Eyes Only
- Download & Print Championship Operations Packet (*LINK COMING SOON*)
- Ticket Information
- Admission Ticket Information
- Purchase Price Online thru NYSPHSAA: $11.50 per day
- Admission Ticket Information
- Proof Read the Information for your teams for the Tournament Program Book Proofing
- Shortly before the program book goes to print, you may be asked to proof the program book. Specifically, your section’s content. IE: correct spelling of athlete and coach names, school names, any sold ADs present, etc. Instructions provided at a future date.